Proposals & Invoices

Proposals & Invoices

Proposals & Invoices

you'll enjoy creating

you'll enjoy creating

you'll enjoy creating

Fast with re-usable blocks. Beautiful with fully on-brand templates. Convert Proposals to (e)Invoices. Automatically send Reminders. And so much more.

Fast with re-usable blocks. Beautiful with fully on-brand templates. Convert Proposals to (e)Invoices. Automatically send Reminders. And so much more.

Stop dreading creating proposals & invoices.

Stop dreading creating proposals & invoices.

Fast, beautiful, and automated — no trade-offs.

Fast, beautiful, and automated — no trade-offs.

Design Business Cards

Hours

at

12

times

$ 85

per hour, excl.

20% Tax

Re-use blocks

Re-use blocks

Re-use blocks

Re-use blocks

to compose proposals

to compose proposals

to compose proposals

to compose proposals

1-Click convert to

1-Click convert to

1-Click convert to

1-Click convert to

(e)Invoices

(e)Invoices

(e)Invoices

(e)Invoices

Craft fully on-brand

Craft fully on-brand

Craft fully on-brand

Craft fully on-brand

beautiful templates

beautiful templates

beautiful templates

beautiful templates

Automate reminders

Automate reminders

Automate reminders

Automate reminders

and check statistics

and check statistics

and check statistics

and check statistics

DEEP DIVE

How does Billing in Fugoya work?

How does Billing in Fugoya work?

We're proud of our polished interface, so we don't want to hide behind some marketing illustrations. Let's see how billing works in detail using the actual thing:

We’re proud of our polished interface—so instead of illustrations, here’s the real thing:

don't repeat yourself

Build Proposals from Blocks, not from Scratch

Low Budget Version

COVID is taking a toll on all of us. This low budget version has all that is really necessary without being too much work. A great middle ground.

Design Business Cards

2 rounds of design, standard format. Does not include printing costs.

Hours

at

12

times

$ 85

per hour, excl.

20% Tax

Add another item

Nobody writes full proposals from scratch. In Fugoya, proposals & invoices are built from reusable text, timeline, and budget blocks. Save them to your library, search, and drop them in to whip up new documents in no time.

Nobody writes full proposals from scratch. In Fugoya, proposals & invoices are built from reusable text, timeline, and budget blocks. Save them to your library, search, and drop them in to whip up new documents in no time.

Your most used blocks will show up first in your library.

Your most used blocks will show up first in your library.

Your most used blocks will show up first in your library.

Insert manual page breaks after blocks to control the document flow.

Insert manual page breaks after blocks to control the document flow.

Insert manual page breaks after blocks to control the document flow.

Mark items as transitory so they are not included in profit calculations

Mark items as transitory so they are not included in profit calculations

Mark items as transitory so they are not included in profit calculations

Convert with one click

Convert with one click

Create Invoices directly or convert a proposal

Create Invoices directly or convert a proposal

Create invoices from reusable blocks, just like proposals. Or convert a proposal into an invoice with one click — Fugoya automatically drops text and timeline blocks and keeps only the budget for a streamlined invoice.

Create invoices from reusable blocks, just like proposals. Or convert a proposal into an invoice with one click — Fugoya automatically drops text and timeline blocks and keeps only the budget for a streamlined invoice.

Track the state of your invoices from draft to paid.

Track the state of your invoices from draft to paid.

Track the state of your invoices from draft to paid.

Supports country-specific things like Swiss QR-Zahlteil & Empfangsschein.

Supports country-specific things like Swiss QR-Zahlteil & Empfangsschein.

Supports country-specific things like Swiss QR-Zahlteil & Empfangsschein.

Customize your document IDs with variables & prefix/suffix.

Customize your document IDs with variables & prefix/suffix.

Customize your document IDs with variables & prefix/suffix.

Make them truly yours

Craft beautiful templates

Fugoya offers the most powerful template designer on the market. Build fully custom templates with your own fonts, text boxes, and layouts. From letter-spacing to folding marks, you’ll get InDesign-level control over every detail.

Fugoya offers the most powerful template designer on the market. Build fully custom templates with your own fonts, text boxes, and layouts. From letter-spacing to folding marks, you’ll get InDesign-level control over every detail.

Enjoy powerful utilities like Rulers, Guides and Snapping in px, mm and in.

Enjoy powerful utilities like Rulers, Guides and Snapping in px, mm and in.

Enjoy powerful utilities like Rulers, Guides and Snapping in px, mm and in.

Leverage variables in textboxes for dynamic text and position with complete freedom.

Leverage variables in textboxes for dynamic text and position with complete freedom.

Leverage variables in textboxes for dynamic text and position with complete freedom.

Upload and place any images freely, not just an arbitrary Logo upload.

Upload and place any images freely, not just an arbitrary Logo upload.

Upload and place any images freely, not just an arbitrary Logo upload.

Time That Works

Time That Works

Automatic & manual Time Tracking to Invoicing in clicks

Automatic & manual Time Tracking to Invoicing in clicks

Accept all

Reject all

Figma

Starbucks Design System

1h 47m

Business Cards

Reginald Inc.

Unbilled hours

(120 hours, amounting to $19,000 in total)

Oct 13

4h 20m

85$/h

$368,33

Turner-Logo.psd

Description

Aug 5

1h 37m

85$/h

$137,41

Turner-Logo.psd

Setting up document

Select all

Add manual entry

Create invoice with selected entries

Mark selected entries as billed by invoice

Fugoya’s privacy-focused automatic tracking unlocks a powerful workflow for freelancers. Set up rules, accept tracked entries — everything else runs quietly in the background. From first click to final invoice, the whole process takes just a handful of clicks.

Fugoya’s privacy-focused automatic tracking unlocks a powerful workflow for freelancers. Set up rules, accept tracked entries — everything else runs quietly in the background. From first click to final invoice, the whole process takes just a handful of clicks.

Apply optional rounding when turning tracked time into invoices.

Apply optional rounding when turning tracked time into invoices.

Apply optional rounding when turning tracked time into invoices.

The Today screen reminds you to invoice once enough time has accumulated.

The Today screen reminds you to invoice once enough time has accumulated.

The Today screen reminds you to invoice once enough time has accumulated.

Prefer manual tracking? Timers are a first-class citzien in Fugoya.

Prefer manual tracking? Timers are a first-class citzien in Fugoya.

Prefer manual tracking? Timers are a first-class citzien in Fugoya.

e-invoice mandates

Global eInvoicing Rules? Fugoya’s Ahead of the Curve

France

Factur-X

France

Factur-X

Germany

X-Rechnung v3

Germany

X-Rechnung v3

Croatia

EN16931 UBL

Croatia

EN16931 UBL

Denmark

Peppol BIS

Denmark

Peppol BIS

eInvoicing is expanding fast, with each country rolling out its own rules. Fugoya keeps you ahead by showing exactly how we meet local requirements. Even where it’s not mandatory yet, you can already export compliant files. We’re also preparing direct send-and-receive via the Peppol Network, plus automatic filing to local authorities.

eInvoicing is expanding fast, with each country rolling out its own rules. Fugoya keeps you ahead by showing exactly how we meet local requirements. Even where it’s not mandatory yet, you can already export compliant files. We’re also preparing direct send-and-receive via the Peppol Network, plus automatic filing to local authorities.

Freely switch between PDF or eInvoices as attachments per client.

Freely switch between PDF or eInvoices as attachments per client.

Freely switch between PDF or eInvoices as attachments per client.

Simply choose your tax regime and Fugoya uses the correct eInvoice format.

Simply choose your tax regime and Fugoya uses the correct eInvoice format.

Simply choose your tax regime and Fugoya uses the correct eInvoice format.

Enter your IBAN to automatically be included in eInvoices.

Enter your IBAN to automatically be included in eInvoices.

Enter your IBAN to automatically be included in eInvoices.

Never Forget Again

Never Forget Again

Automated, Customizable Payment Reminders

Automated, Customizable Payment Reminders

Send reminder email

Hi there!

just a friendly reminder the attached invoice isn’t paid yet.

Cheers,
Joana

Hi there!

just a friendly reminder the attached invoice isn’t paid yet.

Cheers,
Joana

SEND EMAIL

DISCARD

Late payments happen — Fugoya makes sure reminders don’t slip through. Set up automated reminders with your own message, always free of Fugoya branding. Prefer manual control? The Today View nudges you when it’s time to follow up.

Late payments happen — Fugoya makes sure reminders don’t slip through. Set up automated reminders with your own message, always free of Fugoya branding. Prefer manual control? The Today View nudges you when it’s time to follow up.

Set custom due dates that control reminder timing.

Set custom due dates that control reminder timing.

Set custom due dates that control reminder timing.

All emails are fully white-labeled — no Fugoya branding.

All emails are fully white-labeled — no Fugoya branding.

All emails are fully white-labeled — no Fugoya branding.

Auto-CC yourself to stay in the loop on every outgoing email.

Auto-CC yourself to stay in the loop on every outgoing email.

Auto-CC yourself to stay in the loop on every outgoing email.

Decisions Backed by Data

See the Stats That Shape Your Business

Fugoya’s invoice & proposal overviews show key insights like payment morale, yearly goals, and success rates. Spot trends in upcoming invoices, acceptance rates, and averages at a glance. Use these stats to make smarter calls on pricing, projects, and clients.

See how this year’s stats stack up — know when to push or take a break.

See how this year’s stats stack up — know when to push or take a break.

See how this year’s stats stack up — know when to push or take a break.

Gauge upcoming income to time invoices and keep your cash flow steady.

Gauge upcoming income to time invoices and keep your cash flow steady.

Gauge upcoming income to time invoices and keep your cash flow steady.

Check the payment morale to see if you need to be stricter with reminders.

Check the payment morale to see if you need to be stricter with reminders.

Check the payment morale to see if you need to be stricter with reminders.

You’ve cracked how billing works in Fugoya.

Now go play — it’s free, no timer on the trial.

You’ve cracked how billing works in Fugoya.

Now go play — it’s free, no timer on the trial.

Frequently asked

Frequently asked questions

Frequently asked questions

Can I continue my previous numbering system?

Can I continue my previous numbering system?

If you're transitioning to Fugoya, chances are you already have an existing proposal and invoice numbering system in place. To seamlessly integrate your existing system with Fugoya, start by customizing the numbering format under "Settings > Financials." You have the flexibility to use variables like {YEAR}, {MONTH}, {NUM}, and even incorporate your unique combination of letters to create a personalized numbering format. When you're ready to create your first invoice in Fugoya, simply update the document ID to the next number in your existing sequence. Fugoya will automatically continue the numbering from there, always ensuring it's the highest number + 1.

Can I edit invoices after I have sent them?

Can I edit invoices after I have sent them?

Many other apps treat your small venture as flawless and establish systems that prevent you from editing invoices once they're sent to the client, usually for compliance reasons. While this approach may seem smart in theory, we understand all too well how imperfect things can be in practice.

How often has a client approached you a month after payment, asking to change the end of the performance period to December to better align with their marketing budget? Or perhaps they suddenly request that you invoice specific items to a different department within their company? The truth is, things are rarely perfect, so why should we expect them to be?

That's why, at Fugoya, we put you in the driver's seat. You are responsible for saving your invoices as PDFs and storing them for compliance purposes. Within our app, all data remains editable even after sending or marking it as paid.

Is Fugoya able to receive eInvoices?

Is Fugoya able to receive eInvoices?

Some tax regimes, like Germany, are phasing in rules that require businesses to be able to receive eInvoices. For now, this usually means a regular email inbox is sufficient. Fugoya doesn’t yet support receiving eInvoices in-app, but this is planned as part of our upcoming accounting update.

Some tax regimes, like Germany, are phasing in rules that require businesses to be able to receive eInvoices. For now, this usually means a regular email inbox is sufficient. Fugoya doesn’t yet support receiving eInvoices in-app, but this is planned as part of our upcoming accounting update.

Proposals & Invoices

are just the start

Fugoya is so much more than just Billing — it’s your all-in-one workspace. Explore everything else you can do:

Proposals & Invoices

are just the start

Fugoya is so much more than just Billing — it’s your all-in-one workspace. Explore everything else you can do:

Proposals & Invoices

are just the start

Fugoya is so much more than just Billing — it’s your all-in-one workspace. Explore everything else you can do:

Proposals & Invoices

are just the start

Fugoya is so much more than just Billing — it’s your all-in-one workspace. Explore everything else you can do:

®

2025

Fugoya GmbH

Fugoya and the F Logomark are registered trademarks in the European Union.

®

2025

Fugoya GmbH

Fugoya and the F Logomark are registered trademarks in the European Union.

®

2025

Fugoya GmbH

Fugoya and the F Logomark are registered trademarks in the European Union.